Medium Writen by this dude The article argues against traditional folder-based note organization, advocating instead for a “Data Lake” approach combined with a flexible tagging (taxonomy) system. It explains why folders fail due to their rigid, linear structure, which can’t accommodate the organic, complex, and chaotic nature of note-taking. Using the Cynefin framework, it clarifies that note-taking belongs to complex or chaotic domains where constraints are unknown or non-existent, making folders unsuitable. Instead, storing all notes in a single place (“Data Lake”) and organizing them with tags allows for better discovery, learning, and decision-making. The article also provides practical steps for implementing this system.

Key Points

  • Folders are limiting: They assume a clear, fixed structure which doesn’t align with how notes and knowledge evolve organically.
  • Cynefin framework: Notes belong to complex or chaotic domains with unknown or no fixed constraints, unsuitable for rigid folder systems.
  • Data Lake approach: Store all notes in one centralized place without pre-sorting into folders.
  • Tagging (taxonomy) system: Use multiple tags per note to flexibly organize and retrieve information based on themes or functions.
  • Practical method: Write notes into an inbox folder, daily tag and move them to the Data Lake, and monthly refine tags by merging similar ones.

This approach enhances knowledge accessibility and supports continuous learning and innovation.